EasyCal is a complete software package with features covering all aspects
of calibration work and management. It is designed to reduce workload, improve
efficiency, and provide the essential platform for companies looking to create
and sustain an effective calibration program. The comprehensive features simplify the administration process from reminder
reports through to despatch. With a familiar and intuitive user interface all
operators can quickly learn and navigate through the applications. This allows
fast, straightforward implementation and integration of the software.
Communication and Control
EasyCal automates calibration runs by allowing the user to remotely control
and communicate with test instruments such as calibrators and multimeters.
User friendly features and controls aid the process to decrease calibration times
and increase throughput. EasyCal driven calibration can be performed with
compatible Time Electronics process instruments including dry block calibrators,
temperature baths, digital pressure gauges, pressure controllers, and process
calibrators. EasyCal is also utilised on CalBench systems where integrated
modules communicate with a central control centre for a unified solution.
For Multiple Industries and Disciplines
EasyCal is a versatile solution to multi-device calibration with the comprehensive
functionality that is required across industries. It is globally used as the principal
software in both calibration businesses and companies with on-site test facilities.
EasyCal is also designed for universal testing applications and can cover a wide
range of disciplines. Users can calibrate and verify various instruments and
devices: electrical and electronic; level, pressure, and flow; temperature
and loop; mechanical and dimensional.
Automate the calibration process
Control TE calibrators and multimeters
For use with multiple devices
Automated planning and scheduling
Produce certificates, reports, cal labels
Procedure templates and wizards
Calibration due reminder system
E-mail reminder letters and lists
1200+ pre-written test procedures included
Customise reports and certificates
Create PDF reports and certificates (PDF engine)
Print and read bar codes
HART and Foundation Fieldbus communication
Secure user log in and electronic signatures
Create uncertainty tables for laboratory & site
EasyCal: For the Calibration Process
As a key aspect to improving efficiency, the calibration management features of EasyCal make the planning and organisation of on-site instrumentation calibration simple.
A recall/reminder system informs the user of upcoming jobs, and search functions allow the user to quickly identify a unit for test.
Whether performing automatic calibration runs using a multifunction calibrator or manually testing devices, EasyCal optimises the process by allowing the user to create procedures quickly and easily.
This can be done with the help of the included design wizards and pre-written templates.
Once calibration has been performed the user can generate certificates, reports, and labels. These can be printed, stored, or emailed as PDFs.
EasyCal has a selection of pre-formatted certificate templates suitable for displaying typical calibration results.
Automate the Calibration Process
EasyCal: The Benefits
Achieve compliance with quality standards
Automated document control ensures conformity and quality
Establish procedures to maintain repeatability and monitor quality
Schedule and maintain calibration intervals
Evidence of traceability to national standards
Record calibration environmental conditions
Produce calibration labels, maintain calibration history
Reduce possibilities for errors or omissions
Electronic record retention ensures integrity for successful
An efficient control and management system
Reduce testing times
Eliminate continual outsourcing calibration costs
Full control over the calibration process
Quick and easy solution to instrument analysis when needed
Internal scheduling for calibrations. No external factors
Centralised document management
On demand networked review of certificates and reports
Applications & Features
Inventory, Reminders, and Jobs
A comprehensive inventory database can be created and customised to company requirements. For internal calibration and quality management, departments and users can be specified. Alternatively EasyCal can be used as the controlling system for a calibration business based around customers and owners.
A powerful search feature enables the user to enter specific criteria to quickly find the required data. When adding details the user is aided by drop-down lists, which automatically update when new information is added.
Used to add details such as ID and serial number, manufacturer and model, instrument status and service notes. In addition custom fields can be created to integrate with a company system. Images can be uploaded to provide further reference.
Instrument Recall and Reminder System
Instruments which are due for calibration are listed on screen.
Reminder letters and lists can be printed or emailed directly to the
customer or department. An advanced notice period can be set to
bring forward the recall date allowing for response time.
When a unit for test is booked in the job process starts. Specific
information about the job is entered; such as ‘service required’,
‘sub contracted’ and ‘accessories supplied’. A job sheet and label
can be produced at this stage to accompany the instrument. As
the job is put through the system these parameters can be
updated, for example ‘quote price’, ‘job status’ and ‘invoiced’.
Document Links and Attachments
Create links to technical files, specifications, web pages, word
documents, videos, and more. These can be set to automatically
display prior to the calibration run.
Devices and Standards used for Calibration
Traceability information for instruments and standards that
perform the calibration work is stored and maintained by EasyCal.
Uncertainty tables for laboratory and site can be created for each
calibrating instrument. These are then automatically processed
and applied to certificates as required.
Procedure Writing and Editing
Creating and editing test procedures is made simple with an
intuitive, user-friendly interface. Editing test information can be
done by adding, inserting, or copy and pasting. EasyCal keeps
track of each time a procedure is edited.
A calibration library comprising of over 1200 procedures covering
a wide variety of instruments and devices is included as standard.
Procedure templates for multimeters, clamp meters, decade
boxes, insulation testers, and more can be used for creating any
new procedures as required.
Fast Procedure Creation and Editing
Copy and paste multiple tests. Globally edit a group of tests.
Colour coded listing helps sort and identify different test types.
EasyCal features intuitive wizards for calibrating typical process
devices such as transmitters, sensors, and pressure gauges.
They provide users with a fast method to create procedures.
Basic criteria about a device is entered, then the wizard creates
a set of tests based on this information.
The Calibration Run Simulator enables a procedure to be tested
without the need for a controlling instrument. To further assist with
development of procedures a test can also be edited during the
actual calibration run
Colour code and add borders to test group titles. Add column
headers where a change of layout is required. A preview feature
allows the user to check the certificate layout to determine
if formatting is correct.
Conversion tables for thermocouples, RTDs, current transformers,
and clamp meter adaptors are included. Alternatively user-defined
tables can be created.
For more complex instrument control, commands can be sent on
a test-by-test basis or run as a script. Closed loop calibration is
also achievable using the universal readback feature. This allows
EasyCal to control third party calibration equipment and
communicate with devices under test.
Instrument and Device Calibration
Automated calibration run provides fast and accurate collection
of data, whether using direct instrument control or manual entry.
EasyCal guides the operator through the procedure using
graphical test screens and user prompts.
Selection of the device under test is quick and easy. With the use
of a barcode scanner this selection becomes automatic.
Text and graphical prompts aid the user with instrument range
selection and connection. So even the most complex calibrations
can be performed with relative ease.
Graphical Test Screen
The calibration run is made simple and efficient by a graphical
user-interface, which increases speed of data entry. The colour
coded indication bar displays the test limits. This allows the
operator to easily identify out of tolerance results.
At any stage during the calibration run a summary can be displayed,
this includes both completed and remaining tests. Colour coding
indicates tests passed or failed. The operator is able to move
forward or backward through the procedure as required.
End of Calibration Run
Data for every test is stored, including a snap shot of the procedure
used. If required calibration comments and service history can be
updated. The operator is able to print the certificate, produce
a calibration label and/or store the results to be issued as required.
If for any reason a calibration run is interrupted, EasyCal’s
recovery mode feature allows the user resume the test run from
the point of termination.
Calibration Test Forms
Alternatively ‘calibration test forms’ for hand written results are
available. This data is then entered manually into EasyCal at a
Produce, print, and store calibration certificates, reports, and
labels. Simple search facilities enable the user to locate any data
on demand. Keeping track of instrument history and servicing
is made easy.
A range of pre-formatted templates are available for immediate
use. A company logo can be added without the need for
3rd party software.
Password protected electronic signatures allow management to
approve certificates. In addition a scanned image of the signature
can automatically be inserted, eliminating the need to print certificates
Built-in PDF Engine
Generate PDF reports and certificates ready for emailing and
Documented traceability provides a recorded audit trail. Reports
showing calibration duration times can assist with costing and
The results database can be streamlined by using the archive
feature. This improves data organisation and management.
Archives are quickly retrieved, giving instant access to historical
Import and Export
Exchange data from one system to another using the import/
export feature. This method is ideal for site and field calibration
work, where data is recorded externally then uploaded to the main
database upon return.
Crystal Reports (optional) allows full modification of certificate,
label, and report layouts. Design custom reports using queries,
formulas, and running totals.
Add-Ons and Accessories
EasyAdmin is an add-on that provides increased security for
EasyCal and it’s users.
User Rights: A master user sets the user rights for the relative
staff and defines log in criteria.
Setting access levels within EasyCal to limit
secondary users can be done, safe guarding sensitive information.
Administration: EasyAdmin provides an administration point for
calibration instruments, certificate information and user fields.
Predefined Pick-Up Lists: For instrument manufacturers,
sub-contractors, customer details and additional information.
These can be created to make EasyCal data entry quick, easy and
WebCerts is a web based application that enables EasyCal users to
upload and retrieve certificates and reports online.
Simple Upload/Download: Uploading is incorporated into EasyCal
by allowing the user to quickly and directly upload to their WebCert
folders via FTP.
Secure User Log In: A security feature that allows users to access
private folders with their relevant documentation. Ideal for
companies with different sites or locations.
Search and Filter: Users can easily locate required data by using
the filter tabs or the straightforward search fields.
To complement and further optimise the calibration process
Time Electronics offer a range of external options.
Printer and Connectivity Kit: Printer for calibration certificates
and reports, with peripherals including a 4 port USB hub, numeric key pad and
USB memory stick.
Label Printers: Printers for labels to be placed
on calibrated units. EasyCal has different layouts for required
information to be shown. Also printers for tagging instruments.
Bar Code Reader: Enables fast identification of devices and UUTs in the pre-calibration stage.