EasyCal Calibration Software
EasyCal is a complete software package with features covering all aspects of calibration work and management. It is designed to reduce workload, improve efficiency, and provide the essential platform for companies looking to create and sustain an effective calibration program. The comprehensive features simplify the administration process from reminder reports through to despatch. With a familiar and intuitive user interface all operators can quickly learn and navigate through the applications. This allows fast, straightforward implementation and integration of this calibration management software.
Communication and Control
EasyCal automates calibration runs by allowing the user to remotely control and communicate with compatible calibrators and multimeters. User friendly features and controls aid the process to further decrease calibration times. EasyCal can also read back values and data from compatible Time Electronics pressure and process instruments, and can be used with external instruments such as dry block calibrators.
For Multiple Industries and Disciplines
EasyCal is a versatile solution to multi-device calibration with the comprehensive functionality that is required across industries. It is globally used as the principal software in both calibration businesses and companies with on-site test facilities. EasyCal is also designed for universal testing applications and can cover a wide range of disciplines. Users can calibrate and verify various instruments and devices: electrical and electronic; level, pressure, and flow; temperature and loop; mechanical and dimensional.
- Communicate and control Time Electronics calibrators and DMMs
- Communicate/read-back from pressure calibrators & bench modules
- Calibrate multiple devices and instruments
- Automated planning and scheduling
- Print, email and store certificates and reports as required
- Network compatible for multi-station and site calibration work
- Produce calibration labels
- Quickly generate procedures using templates and wizards
- Over 1200 pre-written test procedures included as standard
- Calibration due reminder system - E-mail reminder letters and lists
- Customise reports and certificates
- Quickly create PDF reports and certificates (built-in PDF engine)
- Print and read bar codes
- Universal instrument control via RS232, USB, or GPIB
- HART & Foundation Fieldbus communication
- Secure user log in and electronic signatures
- Create uncertainty tables for laboratory and site work
- WebCert feature for online certificate retrieval and upload
EasyCal incorporates specific features for use across industries. It offers a versatile solution to automated work flow, with the comprehensive functionality that is required in calibration laboratories, manufacturing and process plants, power stations, offshore platforms, refineries and many other sites.
Automating the calibration process brings important benefits and provides increased speed of calibration and consistency of results. Easily produce calibration certificates and reports to ISO 9001, ISO 17025, and other quality standards.
As a key aspect to improving efficiency, the calibration management features of EasyCal make the planning and organisation of on-site instrumentation calibration simple. A recall/reminder system informs the user of upcoming jobs, and search functions allow the user to quickly identify a unit for test.
Whether performing automatic calibration runs using a multifunction calibrator or manually testing devices, EasyCal optimises the process by allowing the user to create procedures quickly and easily. This can be done with the help of the included design wizards and pre-written templates.
Once calibration has been performed the user can generate certificates, reports, and labels. These can be printed, stored, or emailed as PDFs. EasyCal has a selection of pre-formatted certificate templates suitable for displaying typical calibration results.
EasyCal Software - The Benefits
Achieve compliance with quality standards
- Automated document control ensures conformity and quality
- Establish procedures to maintain repeatability and monitor quality
- Schedule and maintain calibration intervals.
- Evidence of traceability to national standards
- Record calibration environmental conditions
- Produce calibration labels, maintain calibration history
- Reduce possibilities for errors or omissions
- Electronic record retention ensures integrity for successful audits
Create an efficient control and management system
- Reduce testing times
- Eliminate continual outsourcing calibration costs
- Full control over the calibration process
- Improve turnaround
- Quick and easy solution to instrument analysis when needed
- Internal scheduling for calibrations. No external factors
- Centralised document management
- On demand networked review of certificates and reports
Inventory, Reminders, and Jobs
A comprehensive inventory database can be created & customised to company requirements. For internal calibration & quality management, departments & users can be specified. Alternatively EasyCal can be used as the controlling system for a calibration business based around customers & owners.
Search: A powerful search feature enables the user to enter specific criteria to quickly find the required data. When adding details the user is aided by drop-down lists, which automatically update when new information is added.
Input Fields: Used to add details such as ID & serial number, manufacturer & model, instrument status & service notes. Custom fields can be created to integrate with a company system. Images can be uploaded for reference.
Instrument Recall and Reminder System: Instruments which are due for calibration are listed on screen. Reminder letters & lists can be printed or emailed directly to the customer or department. An advanced notice period can be set to bring forward the recall date allowing for response time.
Job Management: When a unit for test is booked in the job process starts. Specific information about the job is entered; such as ‘service required’, ‘sub contracted’ & ‘accessories supplied’. A job sheet & label can be made at this stage to accompany the instrument. As the job is put through the system these parameters can be updated, for example ‘job status’ & ‘invoiced’.
Devices and Standards used for Calibration: Traceability information for instruments & standards that perform the calibration work is stored & maintained by EasyCal.
Uncertainties: Uncertainty tables for laboratory & site can be created for each calibrating instrument. These are then automatically processed & applied to certificates as required.Upload images for reference to instruments & devices
Procedure Writing and Editing
Creating and editing test procedures is made simple with an intuitive, user-friendly interface. Editing test information can be done by adding, inserting, or copy and pasting. EasyCal keeps track of each time a procedure is edited.
Procedure Library: A calibration library comprising of over 1000 procedures covering a wide variety of instruments and devices is included as standard.
Procedure Templates: Procedure templates for multimeters, clamp meters, decade boxes, insulation testers, and more can be used for creating any new procedures as required.
Fast Procedure Creation & Editing: Copy & paste multiple tests. Globally edit a group of tests. Colour coded listing helps sort & identify different test types.
Procedure Simulation: The Calibration Run Simulator enables a procedure to be tested without the need for a controlling instrument. To further assist with development of procedures a test can also be edited during the actual calibration run.
Format Certificates: Colour code and add borders to test group titles. Add column headers where a change of layout is required. A preview feature allows the user to check the certificate layout to determine if formatting is correct.
Document Links: Create links to technical files, specifications, web pages, word documents, videos, and more. These can be set to automatically display prior to the calibration run.
Conversion Tables: Conversion tables for thermocouples, RTDs, current transformers, and clamp meter adaptors are included. Alternatively user-defined tables can be created.
Remote Commands: For more complex instrument control, commands can be sent on a test-by-test basis or run as a script. Closed loop calibration is also achievable using the universal readback feature.A procedure library with quick search filters
Instrument and Device Calibration
Automated calibration run provides fast & accurate collection of data, whether using direct instrument control or manual entry. EasyCal guides the operator through the procedure using graphical test screens & user prompts.
Search: Selection of the device under test is quick and easy. With the use of a barcode scanner this selection becomes automatic.
Calibration Prompts: Text and graphical prompts aid the user with instrument range selection and connection. So even the most complex calibrations can be performed with relative ease.
Graphical Test Screen: The calibration run is made simple and efficient by a graphical user-interface, which increases speed of data entry. The colour coded indication bar displays the test limits. This allows the operator to easily identify out of tolerance results.
Test Control: At any stage during the calibration run a summary can be displayed, this includes both completed and remaining tests. Colour coding indicates tests passed or failed. The operator is able to move forward or backward through the procedure as required.
End of Calibration Run: Data for every test is stored, including a snap shot of the procedure used. If required calibration comments and service history can be updated. The operator is able to print the certificate, produce a calibration label and/or store the results to be issued as required.
Recovery Mode: If for any reason a calibration run is interrupted, recovery mode allows the user resume from the point of termination.
Calibration Test Forms: Alternatively ‘calibration test forms’ for hand written results are available. The data is entered manually into EasyCal at a later date.Quick instrument identification with bar code reader
Certificates, Reports, and Data Management
Produce, print, and store calibration certificates, reports, and labels. Simple search facilities enable the user to locate any data on demand. Keeping track of instrument history and servicing is made easy.
Certificate Templates: A range of pre-formatted templates are available for use. A company logo can be added without the need for 3rd party software.
Electronic Signatures: Password protected electronic signatures allow management to approve certificates. In addition a scanned image of the signature can be inserted, eliminating the need to print certificates.
Built-in PDF Engine: Generate PDF reports and certificates ready for emailing and universal review.
Calibration Reports: Documented traceability provides a recorded audit trail. Reports showing calibration durations can assist with costing & assessments.
Archive: The results database can be streamlined by using the archive feature. This improves data organisation and management. Archives are quickly retrieved, giving instant access to historical certificate data.
Import and Export: Exchange data from one system to another using the import/export feature. This method is ideal for site & field calibration work, where data is recorded externally then uploaded to the database upon return.
WebCerts: Enables the retrieval of PDF calibration certificates via a web based application. A secure log in feature allows access the user’s private folder with their relevant documentation.
Customise: Crystal Reports (optional) allows full modification of certificate, label, & report layouts. Design custom reports using queries, formulas & running totals.Calibration Certificates in PDF or for print
For multi-user systems EasyCal can be implemented as the universal software for administration, management, and control. With designated features for use in different work stations, EasyCal can provide a solution to calibration businesses with customers, as well as on-site testing facilities with departments. Data can be shared and accessed on a central server, creating a organised and efficient networking set-up.
Work Station 1: Goods Received and Booking In
Prior to receiving the unit for test the scheduling features of EasyCal are used to inform the customer/user that their instrument is due for calibration (see work station 2).
Instruments arrive and are booked in using EasyCal. Job sheets and labels can be produced.
During the booking in process EasyCal's simple search feature can quickly locate the relevant data when instruments are returned by existing customers/owners. A barcode reader can also be used to instantly identify the unit for test.
New Instruments If it is a new job, once it is uploaded on the system the necessary parties can access and modify data without the need for paperwork to be passed from station to station. Work Station 2: Office
Scheduling is simplified by EasyCal’s recall and reminder system. Instruments are returned following reminder letters and emails are sent to customers or departments.
Data Entry/Update Keep track of job and customer/owner information using EasyCal. Users can add necessary details to the database, and edit or update any changes to personnel, job requirements, and schedules. Documentation Print and issue hard copy job reports for internal use and documentation to accompany outgoing instruments. Produce reminder reports, issue certificates, and send emails and letters to customers or users. Work Station 3: Calibration Laboratory Calibration Calibration and verification is performed using precision test equipment. EasyCal can control Time Electronics' multifunction calibrators and DMMs which enables automatic calibration runs to speed up test times. Test Procedures To further automate the calibration process, the laboratory technician can quickly create or edit test procedures, and enter in any ‘ongoing’ job information. Certificates Certificates can be created, issued, and signed off as required. PDF copies can be held on the server for web upload or email purposes. ‘Calibrated’ labels can be printed and placed on instruments before leaving the lab. Work Station 4: Calibration Manager Overview & Analysis Can oversee the complete operation. The calibration standards and instruments used by the laboratory are also monitored on the system.
Preparation & Monitoring
Create, edit, and sign off test procedures. Simulate calibration runs before use in lab. Create and update uncertainty information and monitor progress and calibration statistics. View and issue reports and certificates prior to dispatch.
Regulation & Control
As the key user the manager can control user access to data and programs. Set up password protection and internal security features using the EasyAdmin add-on program.
Site Calibration Work
With the networking system in place the process of performing site calibrations is made faster and easier. The required information for a site job is transferred to a laptop or 5051 calibration system. Alternatively ‘calibration test forms’ can be produced for hand written entry.
Post Calibration The data is imported to the central servers’ database or entered into EasyCal back at base manually. Certificates Certificates can be issued on-site if required, or sent out after calibration is performed, once the data is received from the site work. Online - Time Electronics WebCerts WebCerts Customers or employees can use EasyCal’s ‘WebCerts’, a web based application allowing certificate retrieval online. Secure Log In A secure log in feature allows access the user’s private folder with their relevant documentation. Fast Retrieval Specific PDF calibration certificates can be located quickly and easily using WebCert’s simple search function. Online Back Up The user can print calibration certificates for instruments as required. This is especially useful when certificates are lost or misplaced. Primary Licenses
EasyCal Full License: Stand alone, when purchased individually, with 1 year support.
EasyCal Full License when purchased with multifunction calibrator/DMM: Discounted full license with 1 year support.
Secondary Licenses (after primary license has been purchased)
Additional EasyCal Full License
Additional EasyCal Work Station License: Allows Job Management, Cal Due Instrument Attachments / Cert History, Batch Instrument Edit and Procedure Wizards.
EasyCal Software Add-Ons
EasyAdmin - 2 Users: Security add-on that enables setting of user rights, access levels, and more.
EasyAdmin - 5 Users: Security add-on that enables setting of user rights, access levels, and more.
EasyAdmin - 10 Users: Security add-on that enables setting of user rights, access levels, and more.
WebCerts: Online application enabling upload and retrieval of certificates and reports
WebCerts - Hosted by Time Electronics: Online application enabling upload and retrieval of certificates and reports.
Accessories 9795 Printer & Connectivity Kit (Printer, DVD-RW, 4 Port USB Hub, Numeric Key Pad & USB Memory Stick) - View data sheet 9777 Bar Code Reader - View data sheet 9778 Cal and ID Label Printer - View data sheet 9779 Job Card and Address Label Printer - View data sheet 9743 PCI - GPIB interface card 9794 USB - GPIB Adaptor 9597 GPIB Cable
USB - RS-232 Adaptor
Support Packages and Services ESP1 EasyCal Support Package 1: 1 year email and telephone support. Minor upgrades. ESP2 EasyCal Support Package 2: 2 year email and telephone support. Minor upgrades. EOT1 EasyCal Online Training Session (Via Remote Desktop) PDF Downloads File Name File Size Language
4MB (Low resolution)
8MB (Higher resolution)
EasyCal Accessories Data Sheet 1.2MB EN
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EasyCal Calibration Software